DPR Renewal Hub
Make CE Compliance Simple
CE Hours and License Renewal Reminders:
- The CE Record Renewal Summary (LIC-141, Page 2) is now a required document to be submitted with the DPR license renewal application.
- Since January 2024, CE Sponsors are required to report attendance directly to DPR, licensees must continue to retain their CE attendance records for three-years from the date of completion. DPR may audit these records at any time.
- Because of this reporting change, licensees can check their hours “tracked” on the DPR website (which may not be accurate).
CAPCA simplifies this process:
- As a CAPCA member, your CE course attendance is automatically recorded in your personal CAPCA.com portal, making it easy to access and organize your records.
- If you have a course attendance record, simply Self Report your CE hours right from the portal and watch them populate into the DPR Renewal Summary (LIC-141).
- CAPCA’s CE Hours Reported system is fully compliant with DPR’s new regulations and allows sponsors to add your course records quickly, accurately, and at no cost to you. Not all sponsors use this system, but with over 300 sponsors choosing it to support their reporting, you choose the smoothest, most reliable path to compliance.
Take control of your continuing education and license renewal—join CAPCA today and experience the easiest, most dependable way to maintain your license!
DPR overhauled your renewal process in 2024.
As a result renewals are different for 2025.
Read carefully, so your license is not delayed!
Looking to renew your CAPCA Membership?
Click below to learn more about our new auto-renewal option:
CAPCA wants your feedback on your renewal experience with DPR’s new regulations.
If you have concerns or feedback on your DPR renewal experience or your experience as a Continuing Education Course Sponsor, please complete this form.
Please note that while we value your input, CAPCA cannot address individual issues with DPR on your behalf.
Table of Contents
Frequently Asked Questions (FAQs)
In some ways, the process is the same as it always was … you still have to mail it to DPR.
Here is a step-by-step guide:
- Log into the CAPCA Portal.
- Navigate to the DPR Renewal Summary section on the lower right.
- Retrieve and review your DPR Renewal Summary.
Ensure that the record is complete.
See our other FAQ sections if it is incomplete. - Retrieve the latest DPR renewal form here on DPR’s website.
- Fill in page 3 of the renewal form. Insert your CAPCA pre-filled DPR Renewal Summary, with CE Sponsor names, in place of page 4 of the renewal form.
- Print the entire renewal form. Review for completeness and accuracy. Sign it.
- Mail the renewal form, the DPR Renewal Summary, and your payment to:
ATTN: Cashier
Department of Pesticide Regulation
PO Box 4015
Sacramento, CA 95812-4015
Tips:
- You may want to use USPS Certified Mail with return receipt. This way you will know if it was lost in transit.
- If using a corporate credit card for payment, you may not be notified if the payment was declined.
There is no guarantee that DPR, or your company, will notify you if your payment method fails.
First, please make sure your license was renewed at the time of the course.
- For example: if you took the course on January 10th, and your license was renewed on January 15th, then DPR will not count your credit for this course.
- Share your opinion about DPR’s CE policies with your lawmaker.
Otherwise:
- DPR’s regulation changes have created a lot of chaos, and CE Sponsors are figuring it all out.
- Here are CE Sponsors who refuse to use CE Hours Reported to help you track your DPR CE hours:
- PESTED.com
- Sonoma County Department of Agriculture
- San Joaquin County Office of Agricultural Commissioner
- JCS Marketing (i.e. Crop Consultant Conference)
- Here are CE Sponsors who refuse to use CE Hours Reported to help you track your DPR CE hours:
- You can Self Report CE and have it populate into the DPR Renewal Summary found on the CAPCA Portal.
CAPCA’s new system, CE Hours Reported, is compliant with DPR’s new regulations. But, not all CE Sponsors are aware of CE Hours Reported. CE Sponsors can add your course record quickly, easily, and for free. Together, we can spread the word about CE Hours Reported!- Be proactive! Send this info sheet to your CE Sponsors and let them know you want them to use CE Hours Reported!
- Please provide as much information as you can in this form: Missing a CE Course?
- CAPCA’s staff will contact the CE Sponsor and inform them of this free and easy service.
- However, we do not control these CE Sponsors and they are not required, by regulation, to report to CE Hours Reported. If they refuse to support CAPCA Members’ CE tracking, they will be listed above.
Going forward, support CE Sponsors who are using CE Hours Reported – look for the trust mark!
The legacy CECPM (Scantron) system does not report the name of the CE Sponsor to CAPCA.
CAPCA has developed a system to gather the names for you but, occasionally, we are unable to fill the name in.
DPR requires you to fill in the Name of the CE Sponsor.
DPR rejects blank fields, but will accept nearly any written entry.
Here is what you can do:
- Find the name of the CE Sponsor on your verifications of attendance (VOAs).
- Go to DPR’s website here, and look up the course by its title and date.
- If neither of these above methods work, please attempt to write in the name of the Sponsoring Organization from memory.
- We are in the process of integrating CAPCA’s Online Learning platform with CE Hours Reported.
- In the meantime, this is a manual data transfer process and will occur weekly.
- Please look for your Online CE credit early next week!
- CAPCA has made a significant investment of our Members’ money in the development of CE Hours Reported so that we can continue to track your hours, across hundreds of CE Sponsors, now and into the future.
- DPR’s regulation changes have caused a significant amount of chaos in the CE system, and CAPCA is leading the response with a free and user-friendly system.
- If you no longer wish to remain a Member, you are welcome to keep your verifications of attendance (VOAs) from all of your courses and use them to fill in DPR form LIC-141. This is the process that licensees who are not members of CAPCA must pursue.
- CAPCA has responded to all the new regulations, engaged with DPR, informed the managers of the legacy tracking system, and built many new tools in service of our Members.
- This is an engineering project. It is complicated for a multitude of reasons and your patience is appreciated. If you would like to understand more about why there is so much complexity, please feel free to join CAPCA’s Technology Committee. Email patrick@capca.com to join.
- DPR is accepting 2024 renewal applications now.
- The fee increase was effective as of August 5, 2024.
- They announced the official increase on July 15, 2024.
- DPR has confirmed with CAPCA, in writing, that PCA renewal applications postmarked before the effective date of the fee increase will be accepted at the lower fee.
- If your renewal application was postmarked before August 5th, you will be charged the old fee, even if DPR returns your application due to missing Names of CE Sponsor.
You may have heard rumors that CAPCA will no longer report QAL/QAC hours. This is not true.
All of your hours you have attended through CE Hours Reported are reported to DPR.
However, we are contractually obligated not to offer you CE hours tracking services:
- If you hold a QAL or a QAC and you do not have a PCA license, then we urge you to contact PAPA for renewal support.
- CAPCA offered to provide PAPA with access to CE Hours Reported in late 2023.
Our extended offer was rejected at that time, and no additional conversations have been had. - QAL/QACs may use reporting from PAPA, and their own collection of verifications of attendance (VOAs), to fill in DPR’s form LIC-141.
- You can request a copy of your CE Hours Reported VOA(s) by going to cereported.com –> “My Courses” –> select a course –> “Request my VOA”
If you are a QAL/QAC and you’re interested in CAPCA’s DPR Renewal support, please let us know here.
New DPR Renewal Summary
Per DPR regulatory changes in 2024, PCAs must now present all of their CE course data in DPR’s form LIC-141. DPR will reject any course summary that is not entered into this form.
CAPCA PCA’s are covered!
- CAPCA’s active PCA Members can download a pre-filled DPR form LIC-141 on their Member Dashboard under “DPR Renewal Summary.“
- Associate Members with a QAL/QAC: Please see the FAQ section.
- This pre-filled form contains all your CE course information that was submitted to either the legacy CECPM system (Scantron) –or- submitted to CAPCA’s new CE Hours Reported tracking system, all in one place.
- You do not need to submit verifications of attendance (VOAs) in your renewal packet. Keep them as back up in case your course record is audited.
- If a course is missing the Name of CE Sponsor:
- DPR requires the Name of the CE Sponsor.
- This is the name of the organization (i.e. “CAPCA Desert Valley Chapter”, “ABC Chemical Co.”, “Siskiyou Dept. of Ag”)
- You can find the name of the CE Sponsor on your verification of attendance (VOA), from memory, or by searching for the course here on DPR’s website.
- DPR will reject your application if you leave this blank, but they appear to be accepting written names, even when they are not entirely accurate.
- If your DPR Renewal Summary is missing a course, here is what you can do:
- You can Self Report CE into CAPCA’s database and it will be integrated into your DPR Renewal Summary
- (Fast) Let the CE Sponsor(s) know you want your hours tracked through CE Hours Reported by sending them this info.
- (As fast as we can) CAPCA will reach out to CE Sponsors as well.
Please provide as much information as you can in this form: Missing a CE Course?
Share your thoughts about DPR with your Lawmaker
Your Action Steps:
1. Find your representative and select them from the first drop down menu.
2. Fill in all required contact information for your State Assemblymember. They’re there to help you, and may follow up!
3. Copy the template below and Paste in the “Personal DPR Feedback” section.
4. Replace the BOLDED items with information specific to you. The more you personalize it, the more likely they will take it seriously.
5. Click Send Feedback at the bottom.
DPR CE tracking you can trust
- Do you want your CE Hours tracked for you and an easy way to comply with DPR?
- Do you want your credit to show up on your DPR Renewal Summary the instant it’s reported to DPR?
Watch “Straight Talk about CE Tracking and Renewing Your License,” a video podcast where Patrick from CAPCA explains what’s really going on.
Need CE hours now?
CAPCA has a lot of online CE available!
CAPCA Members are granted access to FREE online CE hours, and there are additional hours available for purchase. Access to the free CE courses are granted automatically when you renew your Active and Associate CAPCA Membership .
Continuing Education Events
CAPCA has a variety of ways to maintain your continuing education for the year including Online CE (above), and chapter events and statewide conferences. You can find the details on CE Events by following the link to the right.